GeM Catalogue Upload Service – Complete Process, Fees & Approval Guide (2026)

If you are planning to sell products or services to the Government of India, the GeM catalogue upload process is the most important step. The Government e-Marketplace (GeM) is an online procurement portal where government departments, PSUs, ministries, and state bodies purchase goods and services.

In 2026, thousands of MSMEs, manufacturers, traders, and service providers are registering on GeM to expand their government business. However, many sellers face rejection due to improper documentation, wrong product specifications, and incorrect pricing. This detailed guide explains the complete GeM product listing process, catalogue approval, charges.

What is the GeM Portal?

The Government e-Marketplace (GeM) is an official e-procurement platform launched by the Government of India to create transparency in public procurement.

Through this portal, sellers can:

• List products and services
  
   
• Participate in bids and reverse auctions
  
   
• Receive direct government purchase orders
  
   
• Get faster payments
  
   

To start selling, sellers must complete GeM seller registration catalogue setup and upload their product catalogue correctly.

What is GeM Catalogue Upload?

GeM catalogue upload refers to the process of adding your products or services on the GeM portal with complete details such as:

• Product name
  
   
• Category selection
  
   
• Technical specifications
  
   
• Pricing
  
   
• GST details
  
   
• Brand information
  
   
• Images
  
   
• Warranty & delivery timeline
  
   

Without proper catalogue approval, you cannot receive orders from buyers on the GeM marketplace.

GeM Seller Registration Catalogue – Step-by-Step Process (2026)

Before starting the GeM marketplace product listing, you must complete registration.

Step 1: Seller Registration

• Visit GeM portal
  
   
• Register as Seller
  
   
• Verify mobile & email OTP
  
   
• Enter Aadhaar / PAN details
  
   
• Add GST details
  
   
• Link bank account
  
   

Step 2: Brand Approval (If Applicable)

If you are listing branded products:

• Apply for Brand Approval
  
   
• Upload trademark certificate
  
   
• Submit authorization letter (if reseller)
  
   

Step 3: Start GeM Catalogue Upload

After approval:

• Choose product category
  
   
• Fill product specifications
  
   
• Upload high-quality images
  
   
• Add pricing details
  
   
• Submit for review
  
   

This completes the GeM product listing process.

GeM Product Listing Process – Detailed Explanation

Understanding the GeM product listing process helps reduce rejection.

1. Select Correct Category

Choose the correct category from the available options. Wrong category selection leads to rejection.

2. Fill Technical Specifications

Every category has mandatory and optional fields:

• Size
  
   
• Material
  
   
• Color
  
   
• Capacity
  
   
• Performance metrics
  
   

Enter accurate details.

3. Pricing Strategy

• Add base price
  
   
• Include GST
  
   
• Mention delivery charges if applicable
  
   

Incorrect pricing may result in catalogue rejection.

4. Upload Clear Images

• White background preferred
  
   
• No watermark
  
   
• High resolution
  
   

5. Quality Compliance

Upload:

• ISO certificates (if required)
  
   
• BIS certification (if mandatory)
  
   
• Product test reports (if needed)
  
   

GeM Portal Catalogue Service – Why Sellers Need It?

Many businesses use professional GeM portal catalogue service providers because:

• Category mapping is complex
  
   
• Technical specs are confusing
  
   
• Frequent rejections happen
  
   
• Compliance requirements change
  
   

A proper service ensures:

• 100% compliant listing
  
   
• Faster approval
  
   
• Reduced rejection
  
   
• Accurate pricing
  
   

GeM Product Upload Fees in 2026

One of the most common questions is about GeM product upload fees.

Is the GeM Catalogue Upload Free?

Yes, the GeM portal does not charge direct listing fees. However:

• Transaction charges apply after the order
  
   
• Caution: a money deposit may be required
  
   
• Professional service providers may charge fees
  
   

So, technically:

• Government listing = Free
  
   
• Third-party catalogue service = Paid
  
   

GeM Catalogue Charges 2026 – Complete Breakdown

In 2026, sellers may face these costs:

1. Transaction Charges

Applicable after a successful order.

2. Caution Money Deposit

Refundable deposit based on seller turnover.

3. Service Provider Fees

If using the external GeM catalogue upload service, charges may vary depending on:

• Number of products
  
   
• Category complexity
  
   
• Brand approval requirement
  
   

4. Testing & Certification Cost

For certain categories like electronics, medical devices, etc.

Understanding the GeM catalogue charges 2026 helps you plan your investment properly.

Common Reasons for GeM Catalogue Rejection

Many sellers face rejection during the GeM marketplace product listing due to:

• Incorrect category mapping
  
   
• Incomplete specifications
  
   
• Mismatch between image & description
  
   
• Incorrect GST calculation
  
   
• Missing brand approval
  
   
• Overpricing compared to the market rate
  
   

To avoid rejection, follow the official guidelines carefully.

GeM Catalogue Approval Guide (2026 Updated)

This GeM catalogue approval guide will help you ensure faster approval.

✔ Use Accurate Keywords

Match product title with category keywords.

✔ Follow Technical Parameters

Fill all mandatory fields.

✔ Competitive Pricing

Compare prices with existing sellers.

✔ Upload Proper Documents

Keep GST, PAN, and bank details updated.

✔ Avoid Duplicate Listings

Duplicate catalogue leads to rejection or suspension.

Benefits of Proper GeM Product Listing

A properly approved catalogue offers:

• Access to lakhs of government buyers
  
   
• Direct purchase orders
  
   
• Participation in bids
  
   
• Better credibility
  
   
• Secure payment system
  
   

Once your GeM product listing process is completed successfully, you can start receiving orders quickly.

Who Can Upload a Catalogue on GeM?

Eligible sellers include:

• MSMEs
  
   
• Manufacturers
  
   
• Traders
  
   
• Service providers
  
   
• Startups
  
   
• LLPs
  
   
• Private Limited companies
  
   

Even small businesses can complete the GeM seller registration catalogue and start selling.

Tips to Rank Better on GeM Marketplace

To improve visibility during the GeM marketplace product listing:

• Use optimised product titles
  
   
• Add complete specifications
  
   
• Maintain competitive pricing
  
   
• Deliver orders on time
  
   
• Maintain a high seller rating
  
   

Higher ratings improve visibility.

How Long Does GeM Catalogue Approval Take?

Approval timeline depends on:

• Category type
  
   
• Documentation accuracy
  
   
• Brand approval status
  
   

Generally:

• 2–5 working days for the normal category
  
   
• 7–10 days if brand approval is required
  
   

How to Edit or Update the GeM Catalogue?

If the product is rejected:

• Go to the dashboard
  
   
• Click rejected catalogue
  
   
• Edit details
  
   
• Resubmit
  
   

Make sure corrections align with the GeM catalogue approval guide.

Why the GeM Catalogue Upload is Important in 2026

In 2026, government procurement is growing rapidly. Businesses that complete proper GeM portal catalogue service setup gain:

• Stable long-term orders
  
   
• Bulk purchase opportunities
  
   
• Pan-India buyers
  
   
• Transparent payment process
  
   

Failing to upload a catalogue properly means missing out on government opportunities.

Conclusion

The GeM catalogue upload process is the foundation of selling on the Government e-Marketplace. Understanding the complete GeM product listing process, approval rules, and GeM catalogue charges 2026 helps sellers avoid rejection and grow faster.

If you want to succeed in government procurement in 2026, focus on:

• Accurate documentation
• Proper category mapping
• Competitive pricing
• Compliance with approval guidelines
   

A properly optimised GeM marketplace product listing can generate consistent government orders and long-term business growth.

Frequently Asked Questions

1. What is the GeM catalogue upload?

It is the process of listing products/services on the GeM portal for government buyers after seller registration and approval.
Source: https://gem.gov.in/sellerfaq

2. Is the GeM product upload free?

Yes, there is no direct listing fee. However, transaction charges apply after receiving an order.
Source: https://gem.gov.in/fees

3. What are the GeM product upload fees in 2026?

There is no direct catalogue upload fee. Sellers may need to deposit caution money and pay transaction charges on successful orders.
Source: https://gem.gov.in/fees

4. How long does GeM catalogue approval take?

Catalogue approval typically takes 2–7 working days, depending on category and documentation.
Source: https://gem.gov.in/sellerfaq

5. Why is my GeM catalogue rejected?

Common reasons include incorrect specifications, pricing mismatch, incomplete details, or improper category selection.
Source: https://gem.gov.in/sellerfaq

6. Can traders upload a catalogue on GeM?

Yes, traders and resellers can list products with proper authorisation from the brand owner.
Source: https://gem.gov.in/sellerfaq

7. Is brand approval mandatory?

Brand approval is required for branded products before listing them on GeM.
Source: https://gem.gov.in/brandapproval

8. What is GeM catalogue charges 2026?

It includes transaction charges, caution money deposit, and optional third-party service provider fees.
Source: https://gem.gov.in/fees

9. Can I edit rejected catalogue?

Yes, sellers can edit rejected catalogues and resubmit after making necessary corrections.
Source: https://gem.gov.in/sellerfaq

10. Do I need GST for GeM seller registration catalogue?

GST registration is generally mandatory unless exempt under specific categories.
Source: https://gem.gov.in/sellerfaq

11. Can service providers list services?

Yes, service providers can list services under the service category on GeM.
Source: https://gem.gov.in/services

12. Is the GeM marketplace product listing difficult?

The process can be complex for new sellers due to compliance and technical specification requirements.
Source: https://gem.gov.in/sellerfaq

13. Can I upload multiple products?

Yes, sellers can upload multiple products across eligible categories.
Source: https://gem.gov.in/sellerfaq

14. How to reduce the rejection rate?

Follow category guidelines, upload correct specifications, and ensure competitive pricing to reduce rejection.
Source: https://gem.gov.in/sellerfaq

15. Are professional services helpful?

Yes, professional GeM catalogue service providers help reduce errors and speed up approval.
Source: https://gem.gov.in

16. Is there any annual fee?

There is no fixed annual registration fee charged by GeM.
Source: https://gem.gov.in/fees

17. What documents are required?

Basic documents include PAN, GST, Bank details, Aadhaar (for verification), and brand certificate if applicable.
Source: https://gem.gov.in/sellerfaq

18. Can startups sell on GeM?

Yes, startups registered in India are eligible to sell on GeM.
Source: https://gem.gov.in/startup

19. Is caution money refundable?

Yes, caution money is refundable as per GeM rules and policies.
Source: https://gem.gov.in/fees

20. Can I participate in bids after listing?

Yes, once your catalogue is approved, you can participate in bids and reverse auctions.
Source: https://gem.gov.in/bidding